To facilitate adoption and usage, a company managed roll out of the Glean Chrome extension can be pushed to all employees. This means all employees will automatically have Glean’s chrome extension installed on company managed computers.

Extension users have an option to use Glean as their new tab page. The Glean homepage will open every time users open a new tab and provides easy access to

Pressing cmd+j for Mac and alt-j for Windows opens Glean search in a sidebar on any page. This allows for a quick search without breaking flow.

Using simplified Go Links to access specific web pages requires the Glean extension. If you do not have DNS Go Links or the extension, Go Links will not redirect to the final destination.

Refer to Glean Browser Extension [External] for the full extension capabilities

Overall, the Glean extension provides better user experience and creates habits for higher adoption and usage, allowing everyone to get the most out of Glean. Users can access Glean search anywhere they want and can find what they need even faster.

The New tab page reminds users to search on Glean before asking a coworker, searching for documents in the wrong platform, or wasting time without finding what they are looking for.

With more robust usage of Glean search, the admin dashboard gets a better understanding of search activity. Admins can identify what type of knowledge and information employees need the most help with.

Users can save even more time by using the Glean extension as search results and the discovery feed is more personalized for those using the extension.

The extension can help recognize/index title and URLs from the browser history so users can find documents that are on platforms that aren’t fully connected to Glean.

The extension allows users to search on Glean without disrupting their workflow. The URL Bar search, sidebar, native search, all enable users to find what they need from any platform or website.

Announcements and resources will be pinned to employees’ new tab page so no one misses them. Admins can share the most important information with employees (ex: quarterly earnings report, performance review info, etc) so that they can stay up to date on the latest information and help comms/HR deflect questions.

Intelligent and personalized feed on the homepage will enhance discovery of key information and content for employees

3. Use the left bar to choose the organizational unit you would like to deploy the extension to. Even if this is being rolled out company-wide, it’s good to select a company-wide organizational unit so that the extension will only be pushed on the Chrome profile associated with employees’ work account.

4. Hover over the + button in the bottom right corner and select “Add from Chrome Web Store”:

5. Search for “Glean” and select the option corresponding to the Glean work extension (the first one pictured here):

6. Hit “Select” on the top right:

7. The extension should appear as below. Click on it to open a right nav bar.

8. In “Policy for extensions” enter:

{ "BaseUrl": { "Value": "https://YOUR_COMPANY_INSTANCE-be.glean.com" }}

Please ask a Glean employee to confirm your company instance. An example is shown below.

9. Hit “Save” at the top after entering the “Policy for extensions”:

10. Hover over Installation Policy for the extension and choose “Force Install” or “Force Install + pin to browser toolbar”:

11. Hit “Save” at the top:

12. You’re all set! There can be a delay on Chrome’s end for when this gets pushed out to users, but we expect at most 1 - 2 days.

Upon installation of the Glean Chrome extension via Managed Chrome, all new users will see the below page to prompt them to log into Glean. The [company name] populated below is set up in your Workspace Settings.

Refer to below email template for a company-wide communication to inform managed chrome extension install

Subject: New browser extension available for all employees

Subtitle: Key updates to your Chrome browser

In our [company name]’s continued effort to support employee well-being and productivity, we are rolling out a new company-wide search tool, Glean. Using Glean, you can search across all work applications we use at [company name]. Whether the document or answer you are looking for lives in [GDrive, Slack, Email, Jira *customize with company’s tools] or with another colleague, Glean helps you search for and discover what you need to get your work done. All without remembering where all your documents are hosted or messaging multiple people.

Starting [launch date], Glean will be installed on your Chrome browser. Note that this launch will replace your current default new tab page to Glean so you can easily access search across all apps.