For Google Drive and Jira, you can specify exclusion and inclusion rules to manage what data is crawled by Glean. This can be found on the "Manage data" tab within an app in Workspace Settings.
Exclusion rules allow you to exclude certain folders, shared drives, and groups from being crawled by Glean.
Inclusion rules allow Glean to only crawl certain shared drives. Any folders within a shared drive would also be crawled. If no shared drives are specified, Glean will crawl all of Google Drive except for content in the Exclusion rules above.
Learn more about how to specify these rules below.
How to find folder IDs
To specify certain folders to exclude in Google Drive, you'll need to get the folder ID.
Go to the folder in Google Drive. In the URL bar, select everything after
drive.google.com/drive/folders/. This is the folder ID.
You can copy and paste this folder ID into Glean.
How to find shared drive IDs
Shared drives are special folders in Google Drive. Because they are folders, the process for finding the shared drive ID is the same as it is for a folder.
Go to the shared drive in Google Drive. In the URL bar, select everything after
drive.google.com/drive/folders/. This is the shared drive ID.
You can copy and paste this shared drive ID into Glean.
How to find project IDs
In Jira, click on Projects. In the dropdown that appears, the project IDs are shown in capitalized letters after the name of the project. They are typically short abbreviations.